Payroll can be complicated. At Justworks, we want to make it as simple as possible. Here are some helpful tips around how our billing works:
Where to find your Justworks fees
Your Justworks fees are included as a Fee section of your payment “invoices,” which also include the total payments going out to employees, vendors, and contractors. This Fee section is at the bottom of invoices. Invoices themselves are located on your main dashboard under "Payments” > "Invoices & Reports'" once they have been processed.
What are your fees?
Fees are made up of insurance fees as well as Justworks monthly fees. Occasionally you will see one-time fees.
Justworks monthly fees are per-employee and you can find them broken out by employee in your Fee section.
Insurance fees are:
- Employer practices liability insurance
- Workers' compensation insurance
And if applicable:
- Disability insurance in New York
- Medical, dental, and vision premiums (see below)
- Life insurance premiums
- Short & Long term disability insurance premiums
One-time fees include:
- Poster fee (see below)
What are credits?
In some cases, you’ll see credits from us as well on your invoice. Common credits include:
- Refund of medical/dental/vision premiums for employees who are no longer active
- If you’ve prepaid upfront, you’ll see those reflected as prepaid credits
What is the poster fee?
There are federal, state, and local posting requirements. If you already have all of the applicable required posters, just let us know and we won’t send or charge for them. Any new office locations must be added in Justworks’ platform and a new poster will automatically be sent. The fee is $50-75 per office location; poster updates will be an additional charge.
When will I be billed?
First payroll of the month will include the following charges: Medical, Dental, Vision Premiums (full cost for the following month), Workers Comp, and 401(k).
Second payroll of the month will include: Justworks fees, EPLI, Short-Term Disability, Long-Term Disability, Life Insurance / Accidental Death and Dismemberment, Statutory Disability, FSA fee, HSA fee, WageWorks fee, NYHRC contribution, HSA contribution, Workers Comp, 401(k).
Both payrolls will include Workers Comp and 401(k).
First payroll of the month will include the following charges: Medical, Dental, Vision premiums (half the amount), 401(k) deferrals, and FSA.
Second payroll of the month will include: Medical, Dental, Vision premiums (remaining half), 401(k) deferrals, FSA, HSA, NYHRC.
Both payrolls will include 401(k) deferrals and FSA.
In the rare instance where hourly employees receive three payments in one month, the third payment will have no deductions as they've all come out in the first two payments.
How does billing for insurance work?
What is “workers’ comp minimum”?
This applies for unpaid owners. Since they aren't on a salary there is still a minimum that must be paid each month for workers’ comp. This rate varies from state to state.
Why are taxes different for each employee?
Taxes are calculated based on home and office location. If you have employees that live in work in different cities or states, than different tax rates will be applied. See here to learn more about how payroll taxes are calculated.
This material has been prepared for informational purposes only, and is not intended to provide, and should not be relied on for, legal or tax advice. If you have any legal or tax questions regarding this content or related issues, then you should consult with your professional legal or tax advisor.