Please note: this article is about the Justworks Payroll product. Not sure which product you're using? Check out: How Do I Know Which Justworks Product I Have?
Paying employees in Louisiana
When hiring employees in new states, you will need to register for relevant state tax accounts to facilitate their payment. In Louisiana, you must be registered with the Louisiana Department of Revenue (DOR) (income tax withholding) and the Louisiana Workforce Commission (unemployment tax).
Alternatively, Justworks Payroll can handle the registration process for you. We offer state tax registration services to assist with registering your business in new states. To request registration, please contact us at support@payroll.justworks.com.
Your Louisiana Accounts and Rate Info
Louisiana requires you to register online with the Department of Revenue for Withholding Tax. First, you should verify if you need to register your new business with the Secretary of State (SOS); if unsure, contact the SOS first. Once registered with the SOS, you can then register for withholding tax on the LA Department of Revenue website.
For your unemployment tax accounts, you will need to register online with the Louisiana Workforce Commission. You can register here.
Find This Information
Locate your Louisiana Revenue Account Number:
- Review your Employer's Return of Income Tax Withheld (L-1) that was mailed to you by the LA DOR
- Calling the agency at (855) 307-3893
Locate your Louisiana Employer Account Number:
- Found on the Liability Letter sent to you by the Louisiana Workforce Commission
- Located in your Quarterly Report of Wages Paid (Form LDOL-ES4)
- Calling the agency at (866) 783-5567
Locate your Louisiana Unemployment Contribution Rate and Occupational Code:
- Found on the Liability Letter sent to you by the Louisiana Workforce Commission
- You may log into your account with the LA Wage and Tax System
Entering State Tax Info in Justworks Payroll
Once you registered with the State and have a valid LA address added to your company’s offices, you can add your account info in Justworks Payroll by navigating to:
- Company > Settings in the left navigation bar
- Under ‘Company tax info’ click into “Louisiana” to edit the state tax information
In your Justworks Payroll account, you’ll want to enter your Louisiana Revenue Account Number, Louisiana Employer Account number, and the Louisiana Unemployment Contribution Rate and Occupational Code.
Third-party admin access
As your payroll provider, Justworks Payroll will utilize the provided account information to manage and report your LA tax liabilities. Occasionally, the state may issue notices related to payroll taxes.
Justworks Payroll can examine these notices if granted Third-party admin access to your LA state tax account. During onboarding, we will request that you sign state specific TPA forms, which authorizes us to handle and report your taxes to the state.
Why is this important?
Justworks Payroll calculates tax liabilities as part of payroll processing. If we cannot access your LA state tax accounts, we must return any unremitted tax liabilities to your company bank account, requiring you to remit and file your company’s state taxes manually.
Disclaimer
This material has been prepared for informational purposes only, and is not intended to provide, and should not be relied on for, legal or tax advice. If you have any legal or tax questions regarding this content or related issues, then you should consult with your professional legal or tax advisor.