Please note: this article is about the Justworks Payroll product. Not sure which product you're using? Check out: How Do I Know Which Justworks Product I Have?
Paying employees in Wyoming
When hiring employees in new states, you will need to register for relevant state tax accounts to facilitate their payment. In Wyoming, you must be registered with the Wyoming Department of Workforce Services (unemployment tax & workers' compensation).
Alternatively, Justworks Payroll can handle the registration process for you. We offer state tax registration services to assist with registering your business in new states. To request registration, please contact us at support@payroll.justworks.com.
Your Wyoming Accounts and Rate Info
Registering for Unemployment Tax and Worker’s Compensation:
Here’s how to register your business for unemployment tax and workers' compensation with the Wyoming Department of Workforce Services:
- Visit the Wyoming Department of Workforce Services website.
- Scroll down to the “Employer Services” section and click on "Register New Business with DWS."
- Follow the prompts to complete the registration process.
- If you have any questions, contact the agency at (307) 235-3217.
If your company is not physically located in Wyoming, you must complete the online registration and the Out-of-State Questionnaire before your registration can be processed by the agency. The completed Questionnaire can be emailed to DWS-UI-OSQ@wyo.gov or faxed to (307) 235-3278. For more details, click here.
If your business is a 501(c)(3) organization, you will need to provide a copy of your 501(c)(3) determination letter from the IRS.
You can expect to receive your unemployment account number, tax rate, and workers' compensation information within 8 weeks of completing your online registration—be sure to consider this timeline when planning your first payroll in Wyoming.
Already Registered? Locate This Information
Locate Your Unemployment Account Number and Tax Rate
You can find your unemployment account number and tax rate by:
- Reviewing the "Tax Rate Notice" or Quarterly UI/WC Summary Report (Form WYO056) sent by the Wyoming Department of Workforce Services, or
- Contacting the agency at (307) 235-3217.
Locate Your Workers' Comp Employer Number
You can find your Workers' Comp Employer Number by:
- Checking the "Business Registration Form" (WY1C1WC) or "Joint Employer Registration" document you received from the Wyoming Department of Workforce Services, or
- Contacting the agency at (307) 777-6763.
Entering State Tax Info in Justworks Payroll
Once you registered with the State and have a valid WY address added to your company’s offices, you can add your account info in Justworks Payroll by navigating to:
- Company > Settings in the left navigation bar
- Under ‘Company tax info’ click into “Wyoming” to edit the state tax information
In your Justworks Payroll account, you’ll want to enter your WY Unemployment Account Number and Tax Rate, WY Workers' Comp Employer Number and Risk Class Code.
Third-party admin access
As your payroll provider, Justworks Payroll will utilize the provided account information to manage and report your WY tax liabilities. Occasionally, the state may issue notices related to payroll taxes.
Justworks Payroll can examine these notices if granted Third-party admin access to your WY state tax account. During onboarding, we will request that you sign state specific TPA forms, which authorizes us to handle and report your taxes to the state.
Why is this important?
Justworks Payroll calculates tax liabilities as part of payroll processing. If we cannot access your WY state tax accounts, we must return any unremitted tax liabilities to your company bank account, requiring you to remit and file your company’s state taxes manually.
Disclaimer
This material has been prepared for informational purposes only, and is not intended to provide, and should not be relied on for, legal or tax advice. If you have any legal or tax questions regarding this content or related issues, then you should consult with your professional legal or tax advisor.