How to add a vendor
From your dashboard, navigate to "Vendors" under Manager and select add in the upper right corner.
Then, check the Vendor (1099) box and enter the business name and the name and email address of your point of contact. It’s important to confirm the legal business entity name is entered exactly as it should appear on the 1099 form. Once you click "Add New Vendor", they’ll receive an email to set up their own account. Please note, if a vendor chooses to be paid under their Social Security Number instead of an EIN, they'll automatically be categorized as a contractor.
Paying vendors is just as easy as paying employees and contractors. Enter the amount, payment date and tax classification, and the payment will be scheduled. Both you and the vendor will receive notifications about when payments have been scheduled, modified or canceled. You’ll be able to see outgoing vendor payments on your forecast calendar along with employee and contractor payments.
Once the vendor has successfully signed up, you'll receive an email notification, which will look something like this:
As always, Justworks will take care of filing any necessary 1099 forms with your vendor and with the government. Vendor payments are available free of charge to all Justworks administrators.
Adding External Payments Amounts
If you’ve paid this vendor outside of Justworks, you can add that value to their account at any time. From Manage > Vendors, you can click on their profile, and scroll down to settings.
Here, you’ll let us know whether or not you want us to file a 1099 for them, and which boxes any external payment amounts for the year should appear in on their 1099.
1099 Preview Report
Admins can view a preview of what information will be included on their contractors' and vendors' 1099s by navigating to the Report tab, and scrolling to the 1099 Preview Report.
From here, admins will be able to download a spreadsheet that includes the breakdown of what will be in each box of the 1099 through Justworks. Note that the report only shows contractors & vendors whose 1099 filing status is currently set to 'Justworks to file'.
The reporting page will also give you an overview of the contractors and vendors Justworks will not be filing for. These contractors and vendors will not be included on the downloadable report.
This material has been prepared for informational purposes only, and is not intended to provide, and should not be relied on for, legal or tax advice. If you have any legal or tax questions regarding this content or related issues, then you should consult with your professional legal or tax advisor.