NOTE: This article refers specifically to the customers involved in the beta test of Multiple Rates with the Import Hours tool. We'll have this feature available for more of our customers soon. If your company is interested in participating, please reach out to your Account Manager or our Customer Success team.
Through the Import Hours tool, admins can enter hours for their non-exempt salaried and hourly employees in bulk, instead of having to go through each timecard to enter and/or approve hours.
We've added a column to the import template that admins can download from their Timecards tab. In addition to the existing fields (First Name, Last Name, Work Email, start & and dates of the weeks of the pay period, Regular Hours, Paid Time Off, and Double Time), there's now also the column for Rate:
Those rates can be edited to account for any additional rates for these employees.
Additionally, if work is performed for two different rates within one week, the admin can add subsequent rows for that week.
There's no limit for the amount of rates employees can have for a single week, though the rest of the columns must remain consistent for the file to be imported successfully. Furthermore, the rate should stay above the applicable minimum wage.
Once the import goes through, admins will be able to expand timecards and review the hours that have been entered.
The employee's paystub for that pay period will also list the rates applied, and the number of hours worked at each.
Please keep in mind that any ‘rate’ for non-exempt salaried employees should remain blank in the import template, like so:
As always, the hours entered into the timecards are for tracking purposes, and will not affect their regularly scheduled gross payment. Additionally, Paid Time Off for these employees will not be tied to any rate.
If the admin needs to edit a non-exempt salaried employee's regularly scheduled payment, they should still go to Manage > Employees > View payments, check ‘override,’ and edit accordingly.
This material has been prepared for informational purposes only, and is not intended to provide, and should not be relied on for, legal or tax advice. If you have any legal or tax questions regarding this content or related issues, then you should consult with your professional legal or tax advisor.