NOTE: This article refers specifically to the customers involved in the beta test of Tracking Paid Time off in Timecards and Saved Timecards. We'll have these features available for more of our customers soon. If your company is interested in participating, please reach out to your Account Manager or our Customer Success team.
Tracking Paid Time Off in Timecards
You’ll now see your hourly employees’ scheduled paid time off automatically entered in their timecards. This saves you the extra work of having to go in and edit those employees’ timecards come approval time.
Once time off is approved for your hourly employees, those hours will be shown for the appropriate dates on employees’ timecards. You can see this by navigating to the ‘Edit Hours’ option for any employee under your Timecards tab.
From this preview, the scheduled PTO will appear as regularly entered hours. When you go into edit, though, you’ll see the approved PTO hours listed on their appropriate date:
As always, admins will be able to edit the amount of hours recorded here until the timecards process for their company. If you add or subtract hours of PTO here, the payment amount will be adjusted accordingly. However, please keep in mind that if you edit your employees’ PTO hours here, you’ll also want to adjust accordingly from the ‘Time Off’ section of their account.
If no PTO is scheduled, then the row for PTO will not automatically show, you but you can always pull it out by selecting ‘+Add PTO’ for the appropriate week.
Your hourly employees will also now have the option to save their timecards during the pay period, making it easier to ensure they’ll be paid correctly and on time.
First, make sure employee timecard entry is enabled from your ‘Timecards’ tab. You’ll be able to see how many employees have saved time during the pay period under the ‘Saved Drafts’ header:
Employees will be able to save their timecards as many times as they like until the processing time.
Even if they never hit ‘submit’ on their end, you’ll be able to click into ‘edit hours’ and approve them prior to processing.
If you take no action, however, they will not be paid out with the rest of the approved timecards and you’ll need to schedule an off-cycle payment for those hours.