This article is about Justworks PEO and Payroll. What product am I using?
Managing Employee Profiles
You can manage an employee’s profile from the Manage → Employees tab. To view an employee profile, click on the employee’s row in the table.
If an employee’s role in Justworks Time Tracking is set to ‘Member’, the employee details window is divided into 4 tabs. The first tab contains their profile information. You can update your name and contact info. You can also update the employee’s role and office.
You can also change an employee’s pay type:
As a shared customer (customers that have Justworks PEO and Justworks Time Tracking) you will not be able to change your pay rate for your hourly employees in Justworks Time Tracking. Make the pay rate change in Justworks PEO and then refresh the integration by going to Integrations→Justworks→Clicking the green colored Refresh button. Doing the refresh/resync will force Justworks PEO and Justworks Time Tracking to update each other on the change that was made in Justworks PEO.
Please note: Clicking the Unlock Pay Rate button will disconnect you from the Justworks PEO pay rate, so whenever the pay rate is updated in Justworks PEO, it will not update in Justworks Time Tracking. Unlocking the pay rate should be only for Job Codes and Multiple Pay Rates.
If an employee is set to salary, no additional rate info is needed.
If an employee is set to ‘Multiple Pay Rates’, you can assign more than one rate to that employee. Learn more about multiple pay rates in our Job Codes and Multiple Pay Rates article. If ‘Multiple Pay Rates’ is selected, you’ll need to tell us which rate to use when approved time off is added to an employee’s timesheet in Justworks PEO.
The second tab contains the Terminal Mode Pin setup. Terminal Mode requires each active user to have a four-digit PIN in order to use Terminal Mode. For more information on Terminal Mode, please see our article Terminal Mode for Justworks Time Tracking.
The third tab is the ‘Managers’ tab. Employees can only view who their manager is assigned to them. Admins can edit which employee is assigned to which admin/manager in Justworks PEO and then refresh the integration between Justworks PEO and Justworks Time Tracking so it can appear in Justworks Time Tracking. Justworks Time Tracking users in the admin or manager role will appear here as well, but cannot be unselected. A Manager has permission to view, edit, and approve time for employees only who are assigned to them.
If the Justworks Time Tracking profile you are viewing is for an employee in the Manager role, you’ll see a fourth tab. That tab will read ‘Members’. As before, a manager has permission to view, edit, and approve time for employees assigned to them.
Disclaimer
This material has been prepared for informational purposes only, and is not intended to provide, and should not be relied on for, legal or tax advice. If you have any legal or tax questions regarding this content or related issues, then you should consult with your professional legal or tax advisor.