Note and Projects for Employees

Justworks Time Tracking's notes feature allows you to enter additional information relevant to your shift. This information is stored as part of the shift record and communicated back to your supervisor or admin in real time. Your supervisor or admin can even read your Notes and reply. You'll receive a notification in the Justworks Time Tracking app when someone replies to your message.

There are two ways to add Notes from the mobile app. First, if you are checked in to a shift, simply tap on the Notes section of the shift details screen. Then tap on the section that reads "Type a note..." at the bottom of the screen.

Type your note and then tap "Send".

You can also add an image by tapping on the camera icon. You can capture a new image with your device's camera or you can add an image from your camera roll.

You can add as many Notes or images as you'd like.

If your manager or supervisor replies to a Note, you'll see their reply in the Notes section. If you allow Justworks Time Tracking to send you notifications on your device, you'll receive a notification any time your manager or supervisor adds a Note.

You can also add a Note to a manually added shift. (Note: If you do not see a "+" symbol on the right side of the screen on your weekly timesheet, you can ignore this section of the guide). To add Notes to a manual shift, first, save the shift to your timesheet as normal (see Lesson 1 of this guide if you have questions).

Next, find and tap on the shift you'd like to add a Note to on your timesheet. This will bring up the Shift Details for that shift. Simply tap on the Notes section and add your note as outlined above.

Notes on the Justworks Time Tracking Website:

To add a Note to your shift on the Justworks Time Tracking website, first either check in to a live shift or add time manually to your timesheet.

If you are checked in to a live shift, click the Track Time tab and then click your shift to bring up the Shift Details window.

Now click on the 'Notes' tab. Type your note, or click on the camera icon and then hit 'Enter' on your keyboard.

If a Note has been left for you, you'll see a green 'Note' icon in the shift row.

If you've added a shift manually, click on the row for that shift in the 'Timesheets' tab to bring up the Shift Details window.

Now click on the 'Notes' tab and type your note. You can also click on the camera icon to add an image. Once you're done, hit 'Enter' on your keyboard.

Once you're checked in to work, Justworks Time Tracking allows you to add time to specific tasks or projects from the shift details section. To do so, tap on 'Select Project'.

This will bring up a list of projects available to you. Admins can also add new projects to this list of other projects by tapping on 'Add a Project'.

There is only one project per shift. If you have a different project then you will have to create a new shift. To add time to a project, tap on the project from this list.

If you do not see the Projects in the drop list then there are only two reasons. One, you were either not assigned to the project, or the project was not created by an admin.

Please note: Time added to projects does not impact compensation for hourly employees. Compensation is always measured by actual shift duration (when you clock in and clock out or the start and end time of your shift when tracked manually).

Projects on the Justworks Time Tracking Website

You can also add time to projects from the Justworks Time Tracking website. You can do this either in a live shift or on a shift that you've added previously.

To add project time to a live shift, click on the row of the shift. Then click on the 'Projects' tab in the Shift Details window.

Now click on 'Add time to Project' and then select a project from the drop-down. You can then either choose to start a time or add hours to your project manually. You can repeat this process to add time to additional projects.

To add project time to a previously completed shift, click on the row for that shift on the Timesheets tab. Then click on the Projects tab. Click on 'Add time to Project' and then select a project from the drop-down. There is only one project per shift. If you have a different project then you will have to create a new shift. To add time to a project, tap on the project from this list. If you do not see the Projects in the drop list then there are only two reasons. One, you were either not assigned to the project, or the project was not created by an admin.