This article is about Justworks Payroll. What product am I using?
Justworks Payroll offers a Payroll Approval feature that empowers customers to take more control of their payroll administration. Namely, this feature allows admins with ‘Make Payments’ permissions to review and approve upcoming payroll runs as a prerequisite for processing them.
At this time, this feature can only be enabled internally by our Support Team. If you’re interested in manually approving payrolls, please contact support@payroll.justworks.com.
If you choose to have manual payroll approval turned on, you will experience the following new payroll processing interface:
Below, you can find an overview of the manual payroll approval process.
Viewing Upcoming Payrolls
You will be able to view upcoming payrolls displayed as ‘cards’ in the Payments > Payrolls tab. Each card will correspond to a specific pay date and include:
- Deadlines for action
- The payment types included in the payroll
- A prompt to Review & Approve the payroll
Reviewing Payroll Details
Clicking the ‘Review & Approve’ button will open a detailed breakdown of the upcoming payroll, including:
- A breakdown of the member’s earnings, deductions, and taxes
- The estimated debit amount, which can be used to verify that the cash requirements are met
If everything looks correct, you can click the ‘Approve’ button. Upon approval, the payroll will immediately be processed and finalized to land on the specified pay date.
Each payroll will need to be approved by 11am EST on the payroll’s processing day in order for the payroll to land on time. Payrolls that are not approved on time will be moved to the ‘Unresolved payrolls’ section. Note that untimely wage payments may result in fines or other penalties to your company under applicable state law.
How to Handle Missed Payroll Approvals
If a payroll is not approved by the processing deadline, it moves to the Unresolved Payrolls tab. From this tab, you can reschedule any missed payrolls by clicking the ‘Review & approve’ button.
Once an unresolved payroll is approved, it will be scheduled to land on the next available pay date based on your company’s payroll processing timeline.
Viewing past payroll details
You will be able to view completed payrolls in the Payroll History tab.
From this tab, you will be able to click into payrolls that have already been finalized to view the payment details. Companies that use QuickBooks Online will also be able to sync payrolls over from Payroll History.
Disclaimer
This material has been prepared for informational purposes only, and is not intended to provide, and should not be relied on for, legal or tax advice. If you have any legal or tax questions regarding this content or related issues, then you should consult with your professional legal or tax advisor.