What is the EEO-1 Report?
The EEO-1 Report is a compliance survey required by federal statute and regulations. The survey requires certain companies (based on number of employees and/or federal contract activities) to report employment data categorized by race/ethnicity, gender and job category. Federal agencies use the EEO-1 Report data to support civil rights enforcement and to analyze employment patterns, such as the representation of women and minorities within companies, industries or regions.
Do all companies have to complete the EEO-1 Report?
Companies of 100 employees of more (or, if they’re federal contractors, 50 or employees of more) need to complete the EEO-1 Report as required by the Equal Employment Opportunity Commission (EEOC).
Does Justworks report on behalf my company?
Depending on how long you’ve been with Justworks and whether your company meets the criteria outlined by the Equal Employment Opportunity Commission, we may report on your behalf. It’s important to note that Justworks cannot file on your company’s behalf unless you (or your employees) have made a selection for each employee for job duty, gender, and race/ethnicity.
Is the survey mandatory for employees?
This survey is voluntary for employees. If Justworks reports on your behalf, we will contact your employees directly and ask them to complete the survey in the Justworks platform.
What if my employees choose not to complete the survey?
If one or more of your employees do not self-identify their gender or race/ethnicity by completing the survey, your company is still required to include such information about each employee in the EEO-1 Report. To do so, you can use existing employment records or other permitted means to do so.
Who decides what categories are included in the EEO-1 survey?
The categories and definitions are established by the federal government. Justworks understands that identity is personal and that these options may not represent you or your employees.
The required category selections are set out below:
A comprehensive list of job descriptions as outlined by the EEOC can be found here.
MALE or FEMALE
RACE / ETHNIC DESIGNATION
HISPANIC OR LATINO A person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin regardless of race.
WHITE (NOT HISPANIC OR LATINO) A person having origins in any of the original peoples of Europe, the Middle East or North Africa.
BLACK OR AFRICAN AMERICAN (NOT HISPANIC OR LATINO) A person having origins in any of the black racial groups of Africa.
NATIVE HAWAIIAN OR OTHER PACIFIC ISLANDER (NOT HISPANIC OR LATINO) A person having origins in any of the peoples of Hawaii, Guam, Samoa or other Pacific Islands.
ASIAN (NOT HISPANIC OR LATINO) A person having origins in any of the original peoples of the Far East, Southeast Asia or the Indian Subcontinent, including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand and Vietnam.
AMERICAN INDIAN OR ALASKA NATIVE (NOT HISPANIC OR LATINO) A person having origins in any of the original peoples of North and South America (including Central America) and who maintains tribal affiliation or community attachment.
TWO OR MORE RACES (NOT HISPANIC OR LATINO) All persons who identify with more than one of the above five races.
I DO NOT WISH TO DISCLOSE. Justworks note: If you choose not to disclose your race/ethnicity, your employer is still required to include such information about you in the EEO-1 Report by using existing employment records or visual observation.
EEO-1 Component 2
What is EEO-1 Component 2?
EEO-1 Component 1 data lists employees by job category, race, ethnicity and sex. Component 2 asks for employees' hours worked and Box 1 wages from their W-2s, broken down into the same EEO-1 Component 1 categories.
Do all companies have to complete the EEO-1 Report Component 2?
Employers, including federal contractors, are required to submit Component 2 compensation data for 2017 if they have 100 or more employees during the 2017 workforce snapshot period. Employers, including federal contractors, are required to submit Component 2 compensation data for 2018 if they have 100 or more employees during the 2018 workforce snapshot period.
Federal contractors with 50-99 employees are not required to report Component 2 compensation data.
This material has been prepared for informational purposes only, and is not intended to provide, and should not be relied on for, legal or tax advice. If you have any legal or tax questions regarding this content or related issues, then you should consult with your professional legal or tax advisor.