Virginia - State Unemployment Insurance

This article is about Justworks PEO. What product am I using?

Virginia is what's referred to as a PEO-reporting state for unemployment insurance. Justworks will report unemployment taxes under the Justworks unemployment account number. State unemployment charges will be invoiced by Justworks; your company’s SUI rate no longer applies in Virginia. Please suspend or close your previous unemployment account.

Closing VA Unemployment and Withholding Accounts:

Please follow the steps outlined below to close your VA Unemployment account:

1. Complete the FC-20C Account Change Notice Information Update form. 
   • Fill in the header section
   • Skip to Section 7, Change Account Status to Inactive
   • Select “I am still in business, but I no longer have employees working in Virginia”; select “Employees are now being reported by a Professional Employer Organization (PEO)
   • In the "Date Final Wages Paid" field, enter the last date your VA employees were paid prior to your Justworks start date
   • In the "Fed. ID Number of PEO" field, enter: 46-2283648
   • In the "Name of PEO" field, enter: Justworks Employment Group LLC
   • Sign at the bottom
2. Mail the form to the state at the address indicated in the box at the top right of the form.

If you'd prefer to close your VA Unemployment account online, you can so do by logging into VATAX Online Services for Business to update your account. 

Please follow the steps outlined below to close your VA Withholding account:

• Complete the R-3 Registration Information Change Request form.
• Reason for Submitting This Form: Depending on which tax types you need to keep open in this state, you can either close all accounts or just the Employer Withholding account.
  1. If you are closing all accounts, select the box: “Close a business in its entirety.”
  2. If you are keeping other taxes (e.g., sales tax) open, select: “End a Tax Type Liability.” Then, on Page 2, Section II, indicate which specific tax account(s) you’d like to close.

Note: Justworks files State Unemployment Insurance (SUI) taxes and withholding on your behalf in aggregate.

• Authorized Contact: Enter the information of your business’s authorized contact.
• Signature: Any owner or officer of the business must sign the form.
• Business For Which These Changes Are Requested: Fill this section out entirely. Be sure to include your entity’s Federal Employer Identification Number (FEIN).
• Section I – Change(s) To The Business Named Above:
  1. For account closure, complete only Line 1 – Business Closed/is Closing – Date (MM/DD/YY).
  2. Use the date you started with Justworks as the closure date, since we have been remitting payments from that point forward.
• Section II – Changes To or Closing a Specific Tax Type Account(s):
  1. Employer Withholding Tax Account(s):
     1. Account Name: Use your Legal Entity Name.
     2. Account Number: To locate your Employer Withholding Tax Account Number, log into your state account, check any state mailings, or call (804) 367-8037 for assistance.
     3. Closure Date: Use the date you started with Justworks for consistency.
     4. Remaining Fields: These can be left blank.

Fax or mail the completed form to the address located on the first page of the form

After seven business days, please call the state at (804) 367-8037 to confirm that the account has been closed and that there are no further steps. 

Note: If you had a Withholding Account, you are required to file Form VA-6, Final Summary of Virginia Income Tax Withheld, within 30 days of the last month in which you pay wages.

Alternatively, you can close your withholding account online from VATAX as well. 

Additional Filing Requirements:

Please work with your current payroll provider to file the VA-6 Final Summary of Virginia Income Tax Withheld form within 30 days of the last month in which you pay wages. 

Disclaimer

This material has been prepared for informational purposes only, and is not intended to provide, and should not be relied on for accounting, legal or tax advice. If you have any legal or tax questions regarding this content or related issues, then you should consult with your professional legal or tax advisor.