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Scheduling US-Based Vendor Payments

Updated

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This article is about Justworks PEO. What product am I using?

This article specifically refers to scheduling + recording payments to US-based vendors through Justworks. To read more about vendor classification, visit Vendors in Justworks.

Scheduling US-Based Vendor Payments

Justworks makes scheduling payments to your company’s vendors easy.

Once your vendor has completed their Justworks enrollment, you’ll be able to schedule payment to them by clicking Pay > Make a payment > Domestic. Then click on Vendor payment:

The US Payments page in Justworks with the Domestic filter selected, showing two payment type options: 'Contractor pay' for individuals without an EIN, and 'Vendor payment' for vendors with an Employer Identification Number (EIN).
Navigate to Pay > Make a payment > Domestic to reach the US Payments screen. Select 'Vendor payment' to proceed with scheduling a payment to an enrolled vendor.

From there, you can select the vendor payment type, enter the payment amount, add a note, and choose your vendors — all in one step. Only US-based vendors will appear here, since vendor payments can't be sent to employees or contractors.

The Vendor Payment form lets you select a payment entry method, set a pay date, choose a vendor payment type (such as Royalties), add an optional note, and enter payment amounts for individual vendors. The Payment summary panel on the right updates in real time before you click Continue.

Once you review and submit, you'll see a confirmation page.

The Vendor Payment confirmation page displaying a 'Success!' message, with key dates: edit payment by Thursday July 9 2026, account debited on Friday July 10 2026, and vendor receives payment on Wednesday July 15 2026. Below are two info panels explaining debit timing and how to edit or cancel, plus a Payment summary showing 1 payee and $1,000.00.
After submitting, the confirmation page shows the payment was scheduled successfully along with the key dates for editing, debiting, and delivery. Note the deadline shown under 'Need to make a change?' — you must act before 1:59 PM Eastern on the edit-by date to modify or cancel the payment.

This page will let you know when your company’s bank account will be debited for this payment, as well as the last time you’ll be able to cancel or edit the payment.

Admins with Make Payments permissions will also receive an email confirmation of the payment being successfully submitted.

Recipients will also receive emails letting them know that payments have been scheduled. 

Recording External Payment Amounts

If you’ve paid this US-based vendor outside of Justworks, you can add that payment amount to their account at any time. From Manage > Vendors, you can click on their profile, and scroll down to settings.

Here, you’ll let us know whether or not you want us to file a 1099 for them, as well as any external payment amounts that need to be included on their 1099.

 

Disclaimer

This material has been prepared for informational purposes only, and is not intended to provide, and should not be relied on for, legal or tax advice. If you have any legal or tax questions regarding this content or related issues, then you should consult with your professional legal or tax advisor.

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