Notes and Projects for Employees

Justworks Time Tracking's notes feature allows you to enter additional information relevant to your shift. This information is stored as part of the shift record and communicated back to your supervisor or admin in real time. Your supervisor or admin can even read your Notes and reply. You can add text or images to your Notes both on the web and in the Justworks mobile app.

Notes in the Justworks Mobile App

You can add as many notes as you would like to any open or completed shifts by selecting the shift, and selecting View or add notes.

Completed shift on the Justworks mobile app

From there, you can type a note, or select the plus sign to take or upload an image.

Typing or uploading an image on the Justworks mobile app

If your manager or supervisor replies to a Note, you'll see their reply in the Notes section.

Notes on the Justworks Time Tracking Website

To add a Note to your shift on the Justworks Time Tracking website, first either check in to a live shift or add time manually to your timesheet.

Adding a note on the Justworks Time Tracking website

If you are checked in to a live shift, click the Track Time tab and then click your shift to bring up the Shift Details window.

Now click on the 'Notes' tab. Type your note, or click on the camera icon and then hit 'Enter' on your keyboard.

If a Note has been left for you, you'll see a green 'Note' icon in the shift row.

If you've added a shift manually, click on the row for that shift in the 'Timesheets' tab to bring up the Shift Details window.

Now click on the 'Notes' tab and type your note. You can also click on the camera icon to add an image. Once you're done, hit 'Enter' on your keyboard.

Projects in the Mobile App

You can assign a project to a shift when you clock in or when you edit a completed shift. During the clock-in process, simply select the project you want to assign from the dropdown.

List of all the available projects an employee can select when clocking in on the Justworks mobile app

You can also add or change the project later by editing the shift. To add a project to a completed shift, you can select the pencil in the top right hand corner of the completed shift. 

Completed shift on the Justworks mobile app

From there, you can edit the completed shift and assign a project to that shift.

Editing a completed shift on the Justworks mobile app

If you do not see the pencil icon you may not have permission to edit shifts. In this case, please contact your account administrator to confirm your access. For further information regarding editing shifts, please refer to this help center article. 

Please note, each shift can be associated with only one project. If you need to track time for a different project, you’ll need to create a new shift.

If you don’t see any projects in the dropdown, either you haven’t been assigned to the project, or the project hasn’t been created by an admin yet.

Please note: Time added to projects does not impact compensation for hourly employees. Compensation is always measured by job code and actual shift duration.

Projects on the Justworks Time Tracking Website

You can also add time to projects from the Justworks Time Tracking website. You can do this either in a live shift or on a shift that you've added previously.

Shift details on the Justworks Time Tracking website

To add project time to a live shift, click on the row of the shift. Then click on the 'Projects' tab in the Shift Details window.

Adding a project on the Justworks Time Tracking website

Now click on 'Add time to Project' and then select a project from the drop-down. You can then either choose to start a time or add hours to your project manually. You can repeat this process to add time to additional projects.

Selecting a project on the Justworks Time Tracking website

To add project time to a previously completed shift, click on the row for that shift on the Timesheets tab. Then click on the Projects tab. Click on 'Add time to Project' and then select a project from the drop-down. There is only one project per shift. If you have a different project then you will have to create a new shift. To add time to a project, tap on the project from this list. If you do not see the Projects in the drop list then there are only two reasons. One, you were either not assigned to the project, or the project was not created by an admin.