Please note: this article is about the Justworks Payroll product. Not sure which product you're using? Check out: How Do I Know Which Justworks Product I Have?
In Justworks Payroll, timecards are used to help employers pay hourly and non-exempt members. Admins with the ‘Manage all timecards’ and/or ‘Manage employee timecards’ permissions are able to record the hours worked by a member, including any overtime, to ensure their employees are compensated correctly.
Keep reading to find out more about how to manage timecards in Justworks Payroll.
Which Members Are Eligible for Timecards
These member types can be paid through timecards in Justworks Payroll:
- Hourly employees
- Hourly contractors
- Salaried non-exempt employees
While salaried non-exempt employees will automatically receive regular salary payments each pay period, they must have a timecard in the platform for logging any overtime hours they may work, as they are eligible for overtime pay.
If you’re uncertain of whether an employee should be classified as non-exempt, you can check out this blog post describing the differences between non-exempt and exempt employees.
When Are Timecards Paid Out
Members who are paid through timecards can be paid on a weekly or biweekly pay schedule. Their timecards will need to be submitted by 11am EST on the payroll processing date — four business days before the corresponding pay date.
For example, hourly employees getting paid on Fridays will need to have their timecards approved by 11am EST on the Monday before their Friday pay date.
How to Submit Timecards
Admins with the relevant permissions can submit timecards by going to the ‘Timecards’ tab under the category ‘Payments’ on the left hand side menu.
Once on the Timecards page, admins will be able to enter the hours and minutes worked by employees and/or contractors that pay period.
They will also be able to account for any overtime hours worked by clicking the ‘Add additional rate’ button, and entering the applicable information.
Once all the necessary details have been entered, the admin can click the ‘Save’ button on the right hand side of the screen. All hours saved before the processing cutoff time will be paid out through Payroll.
Once timecards have been saved, admins can return to their Justworks Payroll dashboard and scroll down to the ‘Upcoming payments’ section to confirm the amounts set to be paid out to hourly members.
Clicking the ‘View estimate’ button next to the applicable pay date will bring up the details of the payroll.
If the upcoming payroll details look correct, no further action is needed on the admin’s side, and the hourly member will receive their payment on the pay date listed.
Disclaimer
This material has been prepared for informational purposes only, and is not intended to provide, and should not be relied on for, legal or tax advice. If you have any legal or tax questions regarding this content or related issues, then you should consult with your professional legal or tax advisor.