This article is about Justworks PEO. What product am I using?
You probably know about W-2s and 1099s, but there are other forms that come up around the end of the year. We've put together a list of common end of year filings as well as what Justworks does to help.
940
The 940 is the Employer's Annual Federal Unemployment (FUTA) Tax Return. It reports tax contributions to federal unemployment. Justworks e-files the Form 940 in the aggregate under Justworks' EIN by the January 31 deadline.
Form 940 is not typically provided to customers, as Justworks files these as the PEO. If needed for a specific reason, customers can request a copy from Justworks support.
941
The 941 is the Quarterly Federal Tax Return and is used to report on income, Social Security, and Medicare taxes withheld from employees and to pay the employer's portion of Social Security and Medicare taxes. Justworks e-files the Form 941 in the aggregate under Justworks' EIN at the end of every quarter.
Each quarter, Justworks will upload a reference 941 report for your individual company to your company Documents Center demonstrating your company-specific information included on Justworks' 941. This report is provided for informational purposes only and should not be filed by your company with any tax authority. These forms can be found in the documents center about 5 weeks after each quarter ends.
You can download equivalent tax liability reports in your account: Company > HR > Documents > Tax Reports. These reports include the relevant payroll tax information for your company and are labeled For informational purposes only. The disclaimer cannot be removed.
For audits or third‑party verification, we can provide a PEO letter explaining the PEO relationship and that we file under our EIN in the aggregate. Contact support@justworks.com to request the letter.
1096
The 1096 is the Annual Summary and Transmittal of U.S. Information Returns and is used to file 1099s to the IRS. Justworks submits timely, by the January 31 deadline.
1094-C & 1095-C
Required for Applicable Large Employers (i.e., companies with 50 or more FT and FT-equivalent employees). We will handle the filing and distribution of Forms 1094-C and 1095-C, as appropriate, for our customers, if we have adequate information around their plan offerings and contributions by the January 31 deadline. See more information about filings under the Affordable Care Act here.
W-3
The W-3 is the Transmittal of Wage and Tax Statements and is used to file the Copy A portions of W-2 forms to the Social Security Administration (SSA). Justworks submits timely, by the January 31 deadline.
Keep in mind, however, that we cannot provide W-3s for individual companies on our platform, since the W-3 that we submit includes the information for all of our customers.
While you cannot access the official W-3 form, you can pull comprehensive payroll and tax reports from Justworks that contain all the data summarized on the W-3. These reports are suitable for reconciliation, audits, and year-end accounting.
Company W‑9
Your company’s W‑9 is maintained by your organization. Justworks does not store or supply your company’s W‑9.
1099 Filings
For states that participate in the Combined Federal/State Filing program, Form 1099 will be sent to a contractor’s resident state. For vendors, Form 1099 will be sent to a vendor’s work state. For tax year 2023, these states include Alabama, Arizona, Arkansas, California, Colorado, Connecticut, Georgia, Hawaii, Idaho, Indiana, Kansas, Maine, Maryland, Michigan, Minnesota, Mississippi, Missouri, Montana, Nebraska, New Mexico, North Carolina, North Dakota, Ohio, Oklahoma, South Carolina, and Wisconsin.
For states that require direct filing, Justworks will send Forms 1099 to the contractor’s resident and/or work state, depending on the requirements set forth by the state. The states that require direct filing for tax year 2023 are:
- District of Columbia (Forms 1099-NEC & 1099-MISC)
- Delaware (Forms 1099-NEC & 1099-MISC)
- Massachusetts (Forms 1099-NEC & 1099-MISC)
- Michigan (Forms 1099-NEC)
- Montana (Forms 1099-NEC & 1099-MISC)
- Oregon (Forms 1099-NEC & 1099-MISC)
- Pennsylvania (Forms 1099-NEC & 1099-MISC)
Justworks generates 1099s for contractors who are set up and paid through Justworks.
We can also generate 1099s for contractors and vendors not paid through Justworks as long as they have a completed Justworks profile and the administrator has entered the amount of 1099-related pay that occurred outside of Justworks prior to the end of the calendar year.
Security
Please be mindful of phishing schemes that are more common during end of year. As your PEO, we’ll be collecting a lot of information from you for the purpose of payroll and tax filing. There are a few things you can do to protect your and your employees' information:
- Set a strong, unique password for your account (that you don't use for anything else) and don’t share your password with others. Hint: Justworks will never ask for this information from you.
- Be mindful of phishing schemes that are more common during end of year. You can hover over hyperlinks in emails to check that the URL is related to the company that appears to be writing to you.
- Be careful about what you share via email. Hint: Justworks will never ask you to send Social Security Numbers or other sensitive information over email.
Disclaimer
This material has been prepared for informational purposes only, and is not intended to provide, and should not be relied on for, legal or tax advice. If you have any legal or tax questions regarding this content or related issues, then you should consult with your professional legal or tax advisor.