This article is about Justworks PEO and Payroll. What product am I using?
Adding an employee or contractor to your team is simple and easy!
Adding Employees
All you’ll need to do is head to "Employees" under "Manage" on the left-side navigation bar. From there, click "Add" in the top right corner.
Once there, you’ll be able to select the member type by category from the Invitation center. You’ll be able to fill in your new team member’s information in the next screen.
If you’re adding a new W-2 employee (full-time, part-time, or paid intern), you'll have to enter their salary or hourly wage, worker type, and exemption status. You’ll also be asked if you want to give this member admin permissions for your company’s Justworks account.
Moving further down that page is where you’ll enter basic information about the employee, such as first and last name, and title. You’ll also specify who the employee will report to, department, and their office location. If they are remote employees, you can specify this here.
Next, you can add your new employee to your company’s PTO policies, and select their work days (days on which they’ll typically work). Work days count against time off balances when employees request time off and may count toward PTO accrual, depending on your business’s time off policies. Default work days are Monday through Friday.
If you'd like to assign documents for the employee to acknowledge during their Justworks enrollment, you'll be able to add an existing document or upload a new document after adding the member.
Adding an existing document will prompt a pop-up to appear where you can select any signature-required documents that have already been uploaded into your company's Documents Center.
You can select one or multiple documents and click "Send Document" in order to have the employee acknowledge the document(s) as part of their onboarding flow. If a signature-required document is assigned after the employee completes their Justworks account, they'll receive an email alerting them that a document has been assigned for their signature in Justworks.
Clicking "Upload a New Document" will lead you to the Documents Center to upload a document. For more information on uploading and assigning documents to employees, you can review the Document Center - E-Signature page.
Adding US-based Contractors
The process of adding US-based contractors to your Justworks account is similar to the above.
From the ‘Manage’ category, you’ll find the ‘Add’ button on the same top right corner in the Contractors tab:
The information you'll have to enter here for US contractors is a bit different here than it is for employees. You’ll have to enter the amount you’ve already paid this contractor, so that we can record 1099s accurately at the end of the year. We’ll also ask you for their first name and last name.
Then, enter their start date, work email, and home email. Please note, a work email is required in order to invite a new member.
You can decide whether you want to send an invite to set up their Justworks account now or later, whether you want to send the invite to their work email or home email, and if you’d like to include a note in your invitation. Finally you will be given the option to show them in your company’s directory before clicking 'Invite New Member'.
Finally, you can decide whether you want to send an invite to set up their Justworks account now or later, whether you want to send the invite to their work email or home email, and if you’d like to include a note in your invitation. Once you select ‘Invite New Member,’ you should be all set.
Please note that the invite link emailed to this new member will be valid for 24 hours. If the member attempts to click on it after 24 hours, a new one may need to be sent.
International Employees
You can pay your International Employees using Justworks Employer of Record.
An Employer of Record (EOR) Employee is an international employee hired by your company but employed through Justworks’ Employer of Record (EOR) service. This arrangement allows your company to hire and manage employees compliantly in countries where you don’t have a legal entity. Justworks, acting as the EOR, ensures employment compliance, including payroll and benefits administration for these employees. Your company will retain responsibility for day-to-day operations and management of your company’s international employees.
For more details, visit Justworks EOR.
International Contractors
Justworks’ International Contractor Payments feature allows PEO customers to pay international contractors in 31 countries. By using this feature, you can manage your international contractor payments in the same tool as your domestic contractors and employees. See International Contractors for more details and instructions on how to add them to your account.
Disclaimer
This material has been prepared for informational purposes only, and is not intended to provide, and should not be relied on for, legal or tax advice. If you have any legal or tax questions regarding this content or related issues, then you should consult with your professional legal or tax advisor.