Adding an employee or contractor to your team is simple and easy!
All you’ll need to do is head to "Employees" under "Manage" on the left-side navigation bar. From there, click "Add" in the top right corner.
Once there, you’ll be able to select the member type by category from the Invitation center. You’ll be able to fill in your new team member’s information in the next screen.
If you’re adding a new W-2 employee (full-time, part-time, or paid intern), you'll have to enter their salary or hourly wage, worker type, and exemption status. You’ll also be asked if you want to give this member admin permissions for your company’s Justworks account.
Moving further down that page is where you’ll enter basic information about the employee, such as first and last name, and title. You’ll also specify who the employee will report to, department, and their office location. If they are remote employees, you can specify this here.
Next, you can add your new employee to your company’s PTO policies, enter their start date, and their work email and/or home email. Please note, a work email is required in order to invite a new member. Finally, you can decide whether you want to send an invite to set up their Justworks account now or later, whether you want to send the invite to their work email or home email, and if you’d like to include a note in your invitation. Once you select ‘Invite New Member,’ you should be all set.
If you'd like to assign documents for the employee to acknowledge during their Justworks enrollment, you'll be able to add an existing document or upload a new document after adding the member.
Adding an existing document will prompt a pop-up to appear where you can select any signature-required documents that have already been uploaded into your company's Documents Center.
You can select one or multiple documents and click "Send Document" in order to have the employee acknowledge the document(s) as part of their onboarding flow. If a signature-required document is assigned after the employee completes their Justworks account, they'll receive an email alerting them that a document has been assigned for their signature in Justworks.
Clicking "Upload a New Document" will lead you to the Documents Center to upload a document. For more information on uploading and assigning documents to employees, you can review the Document Center - E-Signature page.
Adding US-based Contractors
The process of adding US-based contractors to your Justworks account is similar to the above.
From the ‘Manage’ category, you’ll find the ‘Add’ button on the same top right corner in the Contractors tab:
The information you'll have to enter here for US contractors is a bit different here than it is for employees. You’ll have to enter the amount you’ve already paid this contractor, so that we can record 1099s accurately at the end of the year. We’ll also ask you for their first name and last name.
Next you will need to enter in the contractor’s title, manager, department, office (all if necessary), and the work/home email. Please note, a work email is required in order to invite a new member.
You can decide whether you want to send an invite to set up their Justworks account now or later, whether you want to send the invite to their work email or home email, and if you’d like to include a note in your invitation. Finally you will be given the option to show them in your company’s directory before clicking 'Invite New Member'.
While Justworks cannot process payments to international employees, if you have members of your team who live outside of the United States, you can still ensure they are able to take advantage of the Org Chart, Company Directory, and Documents Center.
To add an international employee, simply select ‘Employee - Outside of US' as the member type when adding them to Justworks:
Adding international employees to Justworks allows you to maintain a more complete picture of your company’s size and create more visibility across your teams.
You can also assign international employees to a separate PTO policy to allow them to request time off in Justworks.
Justworks’ International Contractor Payments feature allows PEO customers to pay international contractors in 31 countries. By using this feature, you can manage your international contractor payments in the same tool as your domestic contractors and employees. See International Contractors for more details and instructions on how to add them to your account.
This material has been prepared for informational purposes only, and is not intended to provide, and should not be relied on for, legal or tax advice. If you have any legal or tax questions regarding this content or related issues, then you should consult with your professional legal or tax advisor.