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Active manual deductions
An employer can set up deductions for their employees for services that may be done outside of Justworks. A few examples of typical deductions include: HRAs, medical, dental, and vision coverage, and transit benefits.
These deductions can be set-up on several frequencies. Frequencies include: first pay period, second pay period, first and second pay period, as well as one-time payments. First and second pay period apply to the 15th and last day of the month pay frequencies, respectively, and one-time payments will apply to any one-off payments scheduled.
How to schedule deductions from the Justworks dashboard
- From your dashboard, search for the employee
- Once in their profile, scroll down to the "Settings" tab
- Scroll down to click on "Schedule a new deduction"
- Select your desired Deduction Type
- Specify the amount
- Specify frequency (NOTE: for example, if it's a $50 per month deduction, you can schedule $50 for the first pay period or the second pay period, or $25 for both pay periods)
- Enter the start date
We'll then deduct that much less from the employers bank account for the payroll runs and the employer can send the money to whatever agency the deduction is for (in this example, the HRA).
How to apply deductions
When scheduling an off-cycle payment (any payment that is not an automated salary payment or a time card payment), you will have the option to choose whether or not you'd like to apply your Active Manual Deduction. When scheduling a payment through "Make a payment", checking yes will apply any and all insurance premiums, 401(k) contributions, wage garnishments, perks deductions, and manual deductions set up with a frequency of 'one time payments' that the employee has active to this payment, unless a supplemental payment is scheduled to deposit the same day as regular payroll. Please note that medical, dental, and vision deductions will not be applied to supplemental payments if they are scheduled to deposit on the same day as regular payroll.
Disclaimer
This material has been prepared for informational purposes only, and is not intended to provide, and should not be relied on for, legal or tax advice. If you have any legal or tax questions regarding this content or related issues, then you should consult with your professional legal or tax advisor.