Manual Deductions

Active manual deductions

An employer can set up deductions for their employees for services that may be done outside of Justworks. A few examples of typical deductions include: HRAs, medical, dental, and vision coverage, and transit benefits.

These deductions can be set-up on several frequencies. Frequencies include: first pay period, second pay period, first and second pay period, as well as one-time payments. First and second pay period apply to the 15th and last day of the month pay frequencies, respectively, and one-time payments will apply to any one-off payments scheduled.

How to schedule deductions from the Justworks dashboard

From your dashboard, search for the employee you need to manage benefits for. Once in their profile, scroll down to the "Settings" tab and find 'Manual Deductions.'

Next, select your desired Deduction Type and the amount. You can also add a label for the deduction, in case you’d like to specify the provider or enter more granular information than the deduction type.

Then, select the frequency. Be sure to choose this and the amount carefully. For example, if you’d like to have $150 deducted from an employee per month to go towards their health insurance, you can enter a flat amount of $150, and apply to either the first or second pay period. Alternatively, you can enter an amount of $75 and apply it to both pay periods, like so:

Enter a start date for when the deductions need to begin, and keep in mind the date needs to be prior to when your company processes payroll, and NOT the date the employee receives the payment. 

You can select an end date for when the deduction needs to stop, or leave it blank to have it last indefinitely. 

How to apply deductions

When scheduling an off-cycle payment (any payment that is not an automated salary payment or a timecard payment), you will have the option to choose whether or not you'd like to apply your Active Manual Deduction.

When scheduling a payment through "Make a payment", checking yes will apply any and all insurance premiums, 401(k) contributions, wage garnishments, perks deductions, and manual deductions set up with a frequency of 'one time payments' that the employee has active to this payment, unless a supplemental payment is scheduled to deposit the same day as regular payroll.

Please note that if you check no to applying deductions, Slavic 401(k) contributions will still apply in accordance with your plan documents. Additionally, medical, dental, and vision deductions will not be applied to supplemental payments if they are scheduled to deposit on the same day as regular payroll.

Disclaimer

This material has been prepared for informational purposes only, and is not intended to provide, and should not be relied on for, legal or tax advice. If you have any legal or tax questions regarding this content or related issues, then you should consult with your professional legal or tax advisor.