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What is the New York State Paid Family Leave program?
The New York Paid Family Leave (NY PFL) program provides benefits to workers in New York to help working families balance caring for their loved ones and protecting their economic security. The program provides job protection to employees and ensures that they are entitled to be reinstated to their same or comparable job upon return from NY PFL. Employers must continue employees’ health insurance while they are on NY PFL, however employers may require that employees continue to pay their health insurance premium contributions.
The program provides up to 12 weeks of paid family leave benefits, paid at 67% of the employee's average weekly wage up to a predetermined cap, to most employees in New York.
The law allows eligible employees to take paid family leave to:
- bond with their child during the first 12 months after birth, adoption, or fostering of a child;
- care for a family member (spouse, parent, child, parent-in-law, grandchild, grandparent, domestic partner, sibling) with a serious health condition;
- or attend to obligations arising because their spouse, child, domestic partner, or parent is on active duty abroad or has been notified of an impending call or order of active military duty abroad.
Who is eligible?
Most full-time and part-time private employees in New York State are eligible for NY PFL.
Employees who work a regular schedule of at least 20 hours a week are eligible after working for an employer for 26 or more consecutive weeks. Employees with a regular schedule of less than 20 hours per week are eligible after working 175 days.
Generally, employees cannot choose whether to participate in the Program unless the terms of their employment are temporary and they do not plan to stay at the company long enough to become eligible (for example, seasonal employees). Public employees (employees that work for the State) are eligible if their employer opts into the Program.
As an employer, do I have to allow eligible employees to take Paid Family Leave?
All employers in New York state who are covered by the New York State Workers' Compensation Law are required to allow eligible employees to take paid leave.
Who pays for the benefit?
NYPFL is entirely funded by employees. Employers may collect the cost of Paid Family Leave through payroll deductions. The maximum employee contribution in 2023 is 0.455% of an employee’s weekly wage with a maximum annual contribution of $399.43. This amount is deducted from employees’ post-tax income and appears on their paystubs as a post-tax deduction.
Filing a claim
Justworks uses MetLife to administer NY PFL benefits. If an eligible employee wishes to make a claim, there are three ways in which they can do so:
1. Online
2. Via phone
3. Via fax or mail
Note: New York State requires a paper version of the NY PFL claim forms. If an employee files their claim online, they must also submit their completed paper version of the same claim forms to MetLife. If an employee files online first, MetLife will reach out to them to have them submit their paper claim.
For details on each of these options, please see our article How To File a Claim for MetLife Benefits with Justworks.
Can an employee take Paid Family Leave and NY statutory disability leave together?
New York statutory disability leave (DBL) and New York Paid Family Leave benefits cannot be claimed at the same time. DBL can only be used for an individual’s own disability whereas Paid Family Leave is intended to be used to care for others. Examples include bonding with your child, caring for an ill family member, or for a qualifying emergency related to a family member’s military duty or call to active duty.
Combined, DBL and NY PFL must not amount to more than the 26-week benefit max during any 52 consecutive calendar weeks.
Paid Family Leave and Other Types of Leave
Employees can choose to have NYPFL time run concurrently with any vacation/ PTO time so that they receive their full pay during periods of leave, but they cannot be required to do so. If the employer requires accrued PTO to be used concurrently with FMLA, and the employee is eligible for both NYPFL and FMLA that will run concurrently, accrued PTO will run concurrently with both FMLA and NYPFL.
Although an employee’s own illness is not covered under NY PFL, for maternity leave, a birthing parent may elect to take NY PFL instead of disability leave, or take disability leave for maternity and then NYPFL bonding leave.
Employees may not use NY PFL while they are collecting workers’ compensation benefits and are not working.
If an employee takes paid family leave, how are taxes impacted?
Paid Family Leave benefits need to be reported on a 1099-Misc as taxable, non-wage income. The benefit amount be included in federal gross income. Paid Family Leave benefits are not subject to employee or employer FICA, FUTA or SUTA.
Disclaimer
This material has been prepared for informational purposes only, and is not intended to provide, and should not be relied on for, legal or tax advice. If you have any legal or tax questions regarding this content or related issues, then you should consult with your professional legal or tax advisor.