Expense Reimbursements

Scheduling expense reimbursements for employees and/or contractors through Justworks is simple!

Admins who need to reimburse their team members can do so through going to the ‘Make a payment’ tool from the left-hand navigation, and select ‘expense reimbursement’ as the pay type:

You can add multiple employees at once, and copy the same amount to each, or schedule different amounts.

The processing timeline for expense reimbursements is the same as any other type of payment for the company. You'll have the chance to review the payments that are scheduled, and edit them if needed.

As always, you can edit or cancel the payment from a recipient’s ‘one-time payments’ tab up until when the payment processes:

At this time, Justworks does not have the functionality for contractors/employees to submit reimbursement requests directly to their company's admins. Your company will have to manage that process outside of Justworks. 

Payments Center

NOTE:  The following Screenshots are taken from the new Payments Center, which all customers will have access to soon. If you need to see a walkthrough of the legacy version of scheduling expense reimbursements, you can refer to the above.

Admins with proper permissions can schedule expense reimbursements to employees and contractors at any time.

First, visit the Payments Center, and find the Expense Reimbursement pay type.

Then, select a paydate, and add any notes. You won't have to select any tax settings, as expense reimbursements are not taxable wages.

Once you hit continue, you'll be able to select as many payees as you wish. You'll see the option to copy the amount to all possible recipients, but you can enter different amounts for each recipient if you need to do so.

You'll be able to review and submit the payment:

Once you submit, you'll see a confirmation page telling you when you can edit the payment until, when your company's bank account will be debited, and when your recipients can expect to see their payment.

Disclaimer

This material has been prepared for informational purposes only, and is not intended to provide, and should not be relied on for, legal or tax advice. If you have any legal or tax questions regarding this content or related issues, then you should consult with your professional legal or tax advisor.