At any given time, compliance poster requirements can change or posters may require updates on the federal, state, or local levels. As an employer, keeping up with all these changes can become difficult and overwhelming while focusing on managing a business. Justworks helps ensure that your posters are receiving the attention they deserve.*
What are compliance poster renewals?
Justworks operates on a subscription model with a same-date renewal for all active subscriptions. Your company has a subscription for each office location and each remote employee. Your yearly compliance poster subscription renews in October when you will be charged per location and per remote employee for each subscription.
The subscription ensures that each of your office locations and remote employees will continue to receive updates to your posters to keep up with changes to federal, state, and local requirements.
Will additional poster kits be provided during renewals?
No. When your company first subscribed, you received an initial poster kit covering federal, state, and local requirements for all of your office locations and remote employees. Under your subscription, you receive updates to these posters automatically throughout the year, rather than receive a new kit during renewals.
How does billing work?
The annual subscription fee is billed per office location ($45/location) and per remote employee ($10/remote employee).
If you have 4 office locations and 6 remote employees, you’d be charged:
(4 offices * $45) + (6 remote employees * $10) = $240.00 annually
The only time you will see additional costs throughout the year is if you add a new office location or remote employee after the annual renewal date. Your account would then be automatically charged a prorated rate for new office locations or remote employees. All new locations and remote employees will be included in the renewal for the following year.
How to prepare for renewals?
To ensure you are billed correctly for the appropriate office locations and remote employees, we ask that you:
1) Check that Remote Employees are correctly labeled as such in Justworks. You can do this under Manage > Employees > Select Employee > Job Information > ‘Edit’ > switch to “Remote (work from home).
2) Check that all Office Locations are listed correctly in Justworks and are physical locations. You can do this under Company > Settings > Offices. You can add, edit, or remove offices on this page. We recommend you click into each listed office to double-check the address for accuracy.
*The poster set does not include industry-specific posters, posters that employers are required to obtain on their own directly from the issuing agency, those that employers need to develop on their own reflecting their specific policies and practices, and posters that federal contractors are required to obtain relating to requirements specific to federal contractors.
This material has been prepared for informational purposes only, and is not intended to provide, and should not be relied on for, legal or tax advice. If you have any legal or tax questions regarding this content or related issues, then you should consult with your professional legal or tax advisor.