The Justworks Time Tracking integration is an all-in-one solution for customers to access time tracking and payroll from one place. Employees can clock in and out from any device and once a shift is approved, it will automatically sync to the Justworks Timecard. Customers can create a new Justworks Time Tracking account through a Product Details page found in the Timecards page.
Enable the integration starting from Justworks
All admins with Timecards permissions will be able to enable the integration. Managers will not be able to enable the integration. We make it easy for you to either connect your existing Justworks Time Tracking account or create a new Justworks Time Tracking account for your company if you don’t have one yet. To get started, click on the Timecards tab and then click on the Justworks Time Tracking integration link in the upper right corner.
Create a new Justworks Time Tracking account
On the Justworks Time Tracking Product Details page, select “Create a Justworks Time Tracking account” on the right side. You’ll be redirected to the Justworks Time Tracking website and we will automatically create a Justworks Time Tracking account for your company and Justworks Time Tracking profiles for you and all of your employees. Syncing information from Justworks will take a few minutes and then you’ll land on the Justworks Time Tracking Get Started page to send invitations to your employees and set up your new account.
All employees will be added in a pending state and you’ll send an invitation to anyone using Justworks Time Tracking - including Managers who will approve shifts.
Your team will be able to access their Justworks Time Tracking account using their same Justworks login information - no new usernames or passwords needed! When they login to Justworks Time Tracking, they’ll see an option to “Sign in with Justworks”. The admin enabling the integration will be set as the admin on Justworks Time Tracking.
Connect an existing Justworks Time Tracking account
If your company already uses Justworks Time Tracking, you can simply select “Connect existing account”. After you land on the Justworks Time Tracking Success Page, you’ll be redirected to Justworks Time Tracking employee matching page to match Justworks employee profiles to Justworks Time Tracking profiles. For any employee using Justworks Time Tracking, including Managers who approve shifts, use the drop-down menu on the right side and select their name. For any employee who will not use Justworks Time Tracking, select “Ignore”.
If you’re enabling the integration in the middle of the pay period, please review the “What if I enable the integration in the middle of the pay period?” section below.
Enable the integration starting from Justworks Time Tracking
After you login to your Justworks Time Tracking account, click on the Integrations tab at the top of the page, and then find the Justworks card to click Connect. You’ll be redirected to Justworks to login and enable the integration. After you land on the Justworks Time Tracking Success Page, you’ll be redirected to Justworks Time Tracking employee matching page to match the Settings tab to match Justworks employee profiles to Justworks Time Tracking profiles. For any employee using Justworks Time Tracking, including Managers who approve shifts, use the drop down menu on the right side and to select their name. For any employee who will not use Justworks Time Tracking, select “Ignore”.
Clock-in and out using Justworks Time Tracking
If your employees need help using Justworks Time Tracking’s clock in, clock out feature, visit Justworks Time Tracking’s Help Center article.
Justworks Time Tracking shifts syncing to Justworks Timecards
Approved Justworks Time Tracking shifts will begin to automatically sync to Justworks Timecards immediately after you enable the integration. Hours should appear on Justworks Timecards within 5 minutes and can be found in the “Saved Drafts” tab. For each employee using Justworks Time Tracking, we’ll include a label on their Justworks Timecard so that you can easily identify when shifts were synced from Justworks Time Tracking. Please ensure all Justworks Time Tracking shifts are synced to Timecards before clicking Approve (an error appear if you try to Approve too soon).
Here’s an overview of the process:
- Approve Justworks Time Tracking shifts
- Justworks Time Tracking customers can also enable an “Auto-Approval” setting in Account Preferences if they prefer not to approve each shift
As you can see above, you’ll be approving the shifts in Justworks Time Tracking, before calculating overtime and approving the Justworks Timecards. Both approvals are required in order for employees to be paid.
As a heads up, overnight shifts will split at midnight. This will ensure that the hours worked are assigned to the correct work day.
Calculate overtime in Justworks
You will calculate overtime on the Justworks Timecards at the end of the pay period. It’s best to record overtime at the end of the pay period to ensure that all hours worked are factored into the overtime calculation, based on federal and state requirements.
Before the 2pm EST payroll processing deadline, click “Calculate overtime” and review the Timecard to make sure the wage payments are accurate and complete before clicking Approve. Once you approve the Timecard, it is locked and no further Justworks Time Tracking shifts will sync to Justworks from that pay period.
Review this Overtime Help Center article for cases in which overtime must be calculated manually - such as when an employee has multiple hourly rates in the same pay period.
Enabling the integration in the middle of the pay period
Only after enabling the integration, approved Justworks Time Tracking shifts automatically sync to Justworks Timecards. Any shifts that were approved prior to enabling the integration will need to be synced individually using the Justworks Time Tracking Reports tab on the left side of your Justworks Time Tracking dashboard. Please note that this is a one-time event required for the initial setup of the integration. After you enable the integration, approved shifts will sync automatically within five minutes.
This means if you are enabling the integration in the middle of the pay period, you’ll use the Reports tab and click “Send” on the right side of each shift that was approved prior to you enabling the integration. You’ll know the shift was sent to Justworks successfully if the status is updated to “Sent”.
Editing a shift in Justworks Time Tracking
As long as the Justworks Timecards hasn’t been approved and payroll has not processed, you can edit shifts on Justworks Time Tracking (even if you’ve approved them) and the changes will automatically appear on the employee’s timecard on Justworks.
If you’ve already Approved the Timecard, any changes in Justworks Time Tracking for that pay period will not sync to Justworks. Instead, you can edit the hours directly on the Justworks Timecard, if payroll hasn't been processed yet, by clicking the Edit button and then clicking Approve again. If you’re editing the Timecard, we recommend you also update the applicable shifts on Justworks Time Tracking to ensure information is accurate in both places.
Confirm that shifts successfully synced to Justworks
Login to Justworks Time Tracking and click on the Reports tab on the left side. After you select the week, you can confirm that shifts were sent over successfully if you see a “Sent” status on the right side of the shift. You can use these Reports to cross-reference the information on the Justworks Timecards.
Setting up Managers who approve shifts
After you complete the Justworks Time Tracking employee matching page, head to each Manager’s Justworks Time Tracking profile and update their “Role” to Manager using the drop-down menu and click Save.
Does Justworks Time Tracking have an app?
Yes! Employees can easily clock in and out in seconds from their phones, tablets, computer, and even on Slack.
How much does Justworks Time Tracking cost?
Justworks Time Tracking is $8 per active user, per month. We do not charge a base fee.
How will Paid Time Off be managed after enabling the integration?
Paid Time Off will continue to be managed through Justworks. Only approved Justworks Time Tracking shifts will sync to Justworks Timecards - any PTO in Justworks Time Tracking will not sync to Justworks Timecards. Customers should continue to manage and approve PTO requests through Justworks.
Can Justworks Time Tracking help with California meal-time and break-time requirements?
Yes - customers can set up custom break rules and notifications so that employees receive an alert when their break time is approaching. At this time, Justworks Time Tracking does not automatically calculate meal break penalties.
Can I use Justworks Time Trackingto track time for my salaried employees?
Yes - all employees on Justworks can start using Justworks Time Tracking. Many of our customers use the simple project tracking functionality to help their employees manage their time and understand how much time is being devoted to certain projects.
Please note that salaried exempt employees will continue being paid on our automated payroll on Justworks, regardless of hours worked. This means they will not be paid via Timecards.
Can I use Justworks Time Tracking to track time for my contractors?
Yes - all contractors on Justworks can start using Justworks Time Tracking to track time. Although time recorded in Justworks Time Tracking for contractors will not sync to Justworks, customers can still use the feature through Justworks Time Tracking and schedule 1099 payments through the Payments Center in Justworks.
Can I use Justworks Time Tracking to pay multiple rates to my employees?
While Justworks Time Tracking can support multiple rates, it will require that customers calculate overtime manually on the Justworks Timecards. After approved shifts sync to Justworks, Admins can edit the Timecard and click “Add overtime” to input the overtime amount owed. Learn more about setting up multiple rates on Justworks Time Tracking
What information is shared between Justworks Time Tracking and Justworks?
Justworks Time Tracking sends all approved shifts to Justworks and serves as the record keeper for all time worked. Any changes to the hours your employees worked must be entered in Justworks Time Tracking. Justworks will send Justworks Time Tracking information from existing employee profiles and serves as the source of payments. Overtime is calculated in Justworks.
Can I disconnect the integration?
If you decide to disconnect the integration, you can do so directly on Justworks Time Tracking, by going to the Integrations tab and clicking “Disconnect”. After that, approved shifts from Justworks Time Tracking would not flow automatically in Justworks Timecards.
Who do I contact if I need help connecting my Justworks Time Tracking and Justworks accounts?
You can email email@example.com for assistance on enabling the integration.