How to Add a US-Based Vendor
From your dashboard, navigate to Vendors under Manager and select Add in the upper right corner.
This will redirect you to the Invitation Center where you can select Add Vendor.
Make sure Vendor (1099) is selected in the drop-down box and enter the business name and the name and email address of your point of contact. It’s important to confirm the legal business entity name is entered exactly as it should appear on the 1099 form. Once you click Add New Vendor, they’ll receive an email to set up their own account.
Please note, if a vendor chooses to be paid under their Social Security Number instead of an EIN, they'll automatically be categorized as a contractor.
Once the vendor has successfully signed up, they will receive an email notification, which will look something like this:
We recommend sharing this Vendor FAQ with the vendors you invite. It addresses common questions, which may help save some back and forth.
Please note: By default, Justworks will take care of filing any necessary 1099 forms with your US-based vendor and with the government. You can indicate Do not File in the vendor's profile under Settings to avoid generating a second form if you're handling 1099 filings for a US-based vendor externally.
US-based vendor payments are available free of charge to all Justworks administrators.
Paying US-Based Vendors
Paying vendors is just as easy as paying employees and contractors. Enter the amount, payment date and tax classification, and the payment will be scheduled. Both you and the vendor will receive notifications about when payments have been scheduled, modified or canceled. You’ll be able to see outgoing vendor payments on your forecast calendar along with employee and contractor payments.
For more details, visit our Scheduling US-Based Vendor Payments article.
Adding External Payment Amounts
If you’ve paid this vendor outside of Justworks, you can add that value to their account at any time. From Manage > Vendors, you can click on their profile, and scroll down to settings.
Here, you’ll let us know whether or not you want us to file a 1099 for them, and which boxes any external payment amounts for the year should appear on their 1099.
This material has been prepared for informational purposes only, and is not intended to provide, and should not be relied on for, legal or tax advice. If you have any legal or tax questions regarding this content or related issues, then you should consult with your professional legal or tax advisor.