This article is about Justworks PEO and Payroll. What product am I using?
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How can I update an employee's compensation?
Admins can easily update a team member’s compensation in Justworks.
To change an employee's compensation, navigate to Manage > Employees from your dashboard. Then, click the desired employee’s name, and select ‘Change Compensation’ from the top right of the page.
Next, you’ll have to specify the employee's user type, pay basis, and pay rate, as shown below. You can also change the employee’s Job Title.
When making a compensation change, you must classify the employee as exempt or non-exempt. Since changes in pay basis or pay rate may change an employee’s exemption status, it’s important to classify your employee correctly. If you’re unsure and would like to read up on the law, you can take a look at our Exempt/Non-Exempt Resource Center.
Lastly, you’ll have to designate an effective date of the switch. Please keep in mind that effective dates that are in the middle of a pay period and entered prior to the pay period processing will be prorated accordingly. If the the pay period that includes the effective date has already processed, you may have to issue a one-time payment to account for any difference
If the employee is currently enrolled in benefits through Justworks, you will have the option to change their benefits through this workflow, if you so choose. Click here to learn more about Benefits Classes.
Once you continue and confirm the switch, you’ll be led to the employee’s Job Information page, with a green banner and a card outlining the upcoming change.
You'll be able to look at any employee's compensation history from this Job Information tab in their profile. You can read more about viewing and editing historical information on our Work History page.
How do I change employment statuses?
Justworks easily allows you to change the status of any member of your team. From your dashboard, navigate to your team member's profile by using the search bar in the top right corner. Once you're on the person's profile, click "Change Compensation."
On the next screen, you can enter the team member's new status by changing their "type", entering an effective date, title, and pay basis.
Once the required fields have been completed, simply click "save changes".
How can I generate a employment verification letter / letter of employment for a current employee?
If you are a Justworks administrator for the company, you can access employment verification letters for active employees within the Justworks platform. Simply navigate to the employee's profile > Documents > Other Documents from Justworks > Employment Verification Letter.
This letter is automatically generated with the most recent information in Justworks and includes confirmation of the employer, salary, role, and start date. Please note, this document will always download with a signature line for the administrator/manager that downloads the document. Verification letters cannot be generated for terminated employees.
Please note this is something that can only be generated by an individual with administrator privleges"
Disclaimer
This material has been prepared for informational purposes only, and is not intended to provide, and should not be relied on for, legal or tax advice. If you have any legal or tax questions regarding this content or related issues, then you should consult with your professional legal or tax advisor.