Setting up hourly accrual on the Justworks platform is simple. When creating a PTO policy, you are able to do so in the “PTO Balance Structure” section of the workflow.
Here you are able to assign an hourly PTO accrual rate to an employee based on hours worked.
In the “Policy add ons” section of the workflow, you also have the option to allow your employees to accrue PTO when they’re on overtime.
How does hourly accrual work for different classifications of employees on the platform?
Non-exempt employees
Hourly non-exempt employees: The calculation of hourly accrual for these types of workers, is based on the number of hours recorded in their timecards.
Note: Hourly accrual will only accrue after timecards have been approved, and will be based on the pay period they just worked.
Salaried full-time non-exempt employees: The calculation of hourly accrual for these types of workers, will be based on the assumption these employees work 40 hour work week.
Salaried part-time non-exempt workers: The calculation of hourly accrual for these types of workers, will be based on the defined standard work hours, added during the employee’s creation workflow. You are also able to add or edit an employee’s standard work hours in their “Job information” profile.
Note: If this classification of workers, do not have defined standard work hours inputted on the platform, the calculation of hourly accrual will be based on the assumption that these employees work a 20 hour work week.
Also, when creating your policy, if you selected the option to allow employees to accrue PTO when they’re on overtime, over-time hours submitted and approved in timecards for this classification of employees, will be added to their standard hours worked when determining the PTO amount accrued for that pay period.
Exempt workers
Salaried full-time exempt workers: The calculation of hourly accrual for these types of workers, will be based on the assumption these employees work 40 hour work week.
Salaried part-time exempt workers: The calculation of hourly accrual for these types of workers, will be based on the defined standard work hours, found in the employee’s “Job Information” profile.
Disclaimer
This material has been prepared for informational purposes only, and is not intended to provide, and should not be relied on for, legal or tax advice. If you have any legal or tax questions regarding this content or related issues, then you should consult with your professional legal or tax advisor.